RMR Selection
Before selecting RMR(s), please consider the following points:
- Which units report directly to you? You will need to identify a separate RMR for each unit.
- What is the size of the unit(s)? What is the volume of records maintained in the unit? Larger units will be required to identify more than one RMR so that all functional areas of the unit are properly addressed. Administrators should consider the records within each functional area of the larger unit. It is advisable to identify one RMR per functional area.
- Which staff handle the maintenance and operation of unit records on a regular basis? RMRs will receive training and guidance on records management policies and procedures. RMRs will develop a skill set that will compliment their existing knowledge of unit processes.
- What is the reporting structure of the unit? RMRs should have access to unit administration and management - but do not have to be a part of the management team. RMRs are the point of contact for the UNT Records Management Program and are involved in the approval process for disposing records of the unit.
RMR/Alternate RMR Identification & Training Registration Process:
- Unit Administrator/Head receives request from UNT Records Management Analyst to identify RMRs/Alt RMRs.
- Unit Administrator/Head determines the appropriate number of RMRs/Alt RMRs for their unit. The UNT Records Management Analyst assist units in determining the correct number of RMRs.
- The Unit Administrator/Head notifies the individuals that were selected to become RMRs/Alt RMRs. The Unit Administrator/Head or the employees complete the RMR/Alternate RMR Identification Form [Online - EUID login required].
- RMRs/Alt RMRs register for required Records Management Training.
The UNT Records Manager works with each unit to identify and evaluate the RMR coverage. If you have questions regarding proper RMR selection and identification, please contact Chris Foster at chris.foster@unt.edu or (940) 565-4762.